Email communication has become a staple in the professional world, making the way we frame our messages more important than ever. The phrase “as per our conversation” is often used to reference previous discussions, ensuring both parties are on the same page. However, relying solely on this phrase can become repetitive and may not always capture the tone or level of formality you wish to convey.
The Importance of Varied Phrases
In email communication, it’s crucial to express thoughts clearly and effectively while maintaining a professional tone. The phrase “as per our conversation” serves as a bridge between verbal discussions and written follow-ups, ensuring that both parties have a mutual understanding of the agreed terms or actions. Using varied phrases can enhance reader engagement and show a level of sophistication in your communication skills.
Benefits of using different ways to say “as per our conversation” include avoiding repetition, tailoring the message to fit the relationship with the recipient, and reinforcing understanding. It reflects attentiveness to detail and respect for the recipient’s time by making emails easier to read and understand. Moreover, it helps in setting the right expectations and clarifies any potential misunderstandings that could arise from verbal communications.
Examples of Alternative Phrases
When crafting an email, it’s important to select a phrase that best matches the tone and context of your message. Below are examples of alternative phrases to “as per our conversation,” along with scenarios in which they might be used.
| Phrase | Scenario |
|---|---|
| Following our discussion, | When summarizing points agreed upon in a recent meeting. |
| In line with our conversation, | To introduce actions or decisions that are a direct result of a previous talk. |
| As we agreed upon, | For confirming specific agreements or tasks. |
| Reflecting on our latest discussion, | When providing a thoughtful recap of a complex conversation. |
| Building on our talk, | To introduce additional thoughts or ideas after a brainstorming session. |
| Pursuant to our exchange, | In more formal contexts, especially in legal or official communications. |
| Echoing our chat, | For a less formal tone, perhaps with a colleague you’re familiar with. |
| In accordance with our dialogue, | When emphasizing the importance of following through on decisions made during the conversation. |
| As discussed, | For a straightforward recap of the main points or actions. |
| Per our conversation, | A direct alternative that maintains the original phrase’s formality. |
| Following up on our discussion, | To introduce next steps or actions to be taken after the conversation. |
| Based on our discussion, | When drawing conclusions or making decisions based on the discussed content. |
| Continuing from our conversation, | To seamlessly transition into further details or related topics. |
These alternatives not only provide variety but also allow for specificity in terms of the nature and outcomes of the conversation.
Tips for Effective Email Communication
Effective email communication is about more than just the words you choose; it’s about crafting a message that is clear, concise, and considerate. Here are some tips to keep in mind when selecting phrases to reference previous conversations:
- Consider the relationship with the recipient to choose a phrase with the appropriate level of formality.
- Be concise but clear in summarizing the main points or actions agreed upon in the conversation.
- Use bullet points or numbered lists to break down complex information for easier comprehension.
These strategies will ensure your emails are not only professionally written but also engaging and easy to understand for the recipient.
Common Mistakes to Avoid
While opting for varied phrases can enhance your email communication, there are common pitfalls to avoid:
- Overcomplicating your message with unnecessarily long or convoluted phrases.
- Losing the original intent of the phrase by selecting an alternative that doesn’t fit the context or tone of your message.
- Forgetting to summarize the main points or actions discussed, assuming the recipient will remember the details of the conversation.
By steering clear of these mistakes, you can maintain the clarity and effectiveness of your email communication.
Putting It into Practice: Real-World Examples
To illustrate how these alternatives can be used in actual email communications, here are five scenarios:
| Scenario | Email Example |
|---|---|
| Confirming a project deadline | “Following our discussion, the final project submission is due by the end of this month.” |
| Summarizing a meeting’s decisions | “As we agreed upon during our last meeting, the marketing budget will be increased by 15%.” |
| Proposing a follow-up meeting | “Building on our talk, I suggest we meet next week to finalize the details.” |
| Clarifying a point of confusion | “In line with our conversation, I’d like to clarify that the report should include both Q1 and Q2 data.” |
| Providing additional resources | “Pursuant to our exchange, I’m attaching the documents we discussed for your review.” |
These examples demonstrate how different phrases can be applied to various situations, enhancing the clarity and professionalism of the communication.
Enhancing Professional Email Communication
Choosing the right phrase to reference previous discussions in emails is more than just a matter of style—it’s about ensuring clear, effective, and professional communication. By varying your language and tailoring your messages to the recipient, you can improve readability and understanding. Remember, the goal is to make your emails not only informative but also engaging for the reader. Whether you’re confirming details, summarizing decisions, or clarifying points, the right phrase can make all the difference in your professional email correspondence.