15+ Ways to Say “This Is to Inform You”

In the professional world, how you communicate matters as much as what you communicate. One of the most commonly used phrases is “this is to inform you,” but using this phrase repeatedly can seem monotonous and uninspiring. So, why not add a bit of variety to your vocabulary? This article will be your guide to 10 Professional Ways to Say “This Is to Inform You”, offering more engaging alternatives that can make all the difference in business communications.

Whether it’s updating colleagues about project changes or notifying customers about new services, finding diverse ways of relaying information keeps your communication fresh and effective. Let’s dive into these dynamic expressions that not only convey information clearly but also reflect professionalism and respect for others’ time.

Formal Alternatives for “This Is to Inform You”

When it comes to professional communication, variety is key. Using the same phrases over and over can feel repetitive and unengaging. Here are some formal alternatives you can use instead of “This is to inform you”:

  • “We’d like to bring to your attention…” Use this phrase when there’s a specific issue or subject matter that needs immediate focus.
  • “Please be advised…” This term works best in official notices or when providing instructions.
  • “For your information…” A versatile option, suitable for sharing general updates or news.
  • “We’re writing to update you on…” Ideal for sending out regular progress reports or status updates.

Here’s a quick comparison:

PhraseUsage
“We’d like to bring to your attention..”When highlighting an issue
“Please be advised..”In official notices
“For your information”For general updates
“We’re writing to update you on.. “Regular progress/status updates

Remember, tone plays a significant role in how these phrases are perceived. Always ensure it aligns with the message being conveyed.

Polite Ways to Communicate Important Information

When you need to communicate something vital, the way you phrase it matters. You want your message to be clear and professional, but also polite. Here are ten alternative phrases for “This is to inform you”:

  1. Please Be Aware – This phrase helps create an atmosphere of mutual respect.
  2. For Your Attention – A formal but friendly way to grab someone’s attention.
  3. Kindly Note – Adds a touch of kindness while remaining assertive in delivering information.
  4. We Wish To Notify You – Expresses the intent and keeps things business-like.
  5. It Has Come To Our Attention – For more serious or pressing matters.
  6. Please Be Informed – When addressing a group or writing formally
  7. We’d Like To Bring To Your Notice – During meetings or presentations
  8. I Would Like To Update You On This Matter – If updating on specific issues
  9. Please Take Into Account
  10. I Thought It Necessary To Let You Know
  11. Just A Quick Reminder
  12. We’re Writing/Calling Today To Inform You…
  13. FYI (For Your Information) – Used mainly in emails; informal yet still professional.

These alternatives not only sound more courteous than simply saying “this is to inform you,” they can help set the tone for fruitful conversations and productive relationships at work!

Professional Expressions to Convey a Message

When it comes to professional communication, the phrase “This is to inform you” may seem repetitive and outdated. Here are some alternatives:

  1. Please be aware that…

    It’s a formal yet friendly way of saying ‘this is to inform you.’

  2. We would like you to know…

    This expression suggests respect towards your audience.

  3. It has come to our attention that…
    Use this when something needs immediate attention.

  4. For your information…

    A widely accepted phrase used in both written and verbal communications.

  5. We thought it necessary to share with you that…

    A polite way of informing someone about important news or updates.

  6. Kindly note that…
    An assertive but respectful way of conveying an instruction or important information.

  7. I wanted/wished/hoped/needed/decided/intended/planned/desired/aimed/proposed/sought (to bring) this matter up because…

    These expressions add more context behind the reason for sharing the information and draw more attention from your audience due their specificity.

  8. A quick update on…

    An informal yet effective approach suitable for less formal correspondences or situations with established relationships.

  9. You might find this interesting/useful/helpful/relevant/intriguing/amusing/enlightening/beneficial/enjoyable…
    A great lead into sharing informative content while also implying its relevance/importance/value/utility…
  10. Just reaching out to let you know/sharing/reminding/highlighting/updating/alerting/advising/explaining/notifying/disclosing/telling/showing
    These phrases demonstrate active engagement with the recipient which can create a sense of connection between sender and receiver

Effective Phrases for Official Notifications

When crafting official notifications, it’s essential to choose the right words. Here are ten professional ways to say “This is to inform you”:

  1. Please be aware that…: This phrase is polite and direct, perfect for important announcements.
  2. We would like to update you on…: Great for keeping clients or team members in the loop about project changes.
  3. Kindly note that…: Softens the impact of potentially unexpected news.
  4. We wish to notify you of…: A formal way of passing information or changes.
PhraseUsage
For your attention…”Perfect when providing additional details
It has come to our notice that…”Ideal when sharing insights or discoveries
  1. Please take into account that…: Works well when giving instructions.
  2. The purpose of this communication is…: Makes your intention clear from the start.

Attention: Important Update!” – Use such headings if sending out mass emails with crucial updates.

  1. We’re writing to let you know…” – Shows empathy while being professionally informal.
  2. As per our records…” – When referring back to recorded data/previous interactions
    9.“Our records show…” – Another option for referencing past data/interactions
    10.”Just reaching out with an update on…”– Slightly casual but still professional; ideal in an internal email setting where formality levels are lower.

Each phrase can help frame your message effectively, ensuring clarity and understanding from all parties involved

Remember, context matters! Choose a term depending upon its relevance and appropriateness in a given situation

Ways to Enhance Your Business Communication

When it comes to business communication, the phrase “This is to inform you” can sometimes feel stale and impersonal. Here are ten professional alternatives that can add a bit of variety and personality into your correspondence:

  1. We’d like you to know…
  2. We’re excited to share that…
  3. It’s important for us to convey…
  4. Our team wanted you to be aware…
  5. We think it’s beneficial for you to understand…

These phrases not only get the point across but also establish a connection between sender and receiver.

In business communication, tone plays an essential role too!

ToneSuitable Phrase
FormalWe wish to bring your attention towards…
CasualJust giving a heads up…
UrgentIt’s crucial we communicate…

Apart from changing the phrase, here are some tips on enhancing your overall business communication:

  • Stay Clear: Avoid jargon or complex language.
  • Be Precise: Get straight-to-the-point while ensuring all necessary details have been included.
  • Show Respect: Always maintain professionalism regardless of who is on the receiving end.

Remember, effective communication goes beyond just replacing cliché phrases!

Wrapping It Up

There you have it. Ten professional alternatives to the phrase “This is to inform you”. These phrases can improve your communication skills and give an air of professionalism in your emails, letters or any form of written correspondence. The goal remains clear – engage effectively without sounding monotonous or redundant.

Always remember, communication style matters as much as the message itself. Don’t hesitate to switch things up a bit with these fresh approaches. With practice, they will become part of your natural vocabulary and contribute significantly towards crafting more effective and engaging correspondences.

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